Housing for graduate student attendees

Non-local graduate student attendees of ComSciCon 2015 will be furnished with a room at the Harvard Graduate School of Arts and Sciences (GSAS) dormitory at Richards Hall, 24 Everett Street, Cambridge, MA.

Checking in: A ComSciCon Organizer will be present to greet you and check you in at Richards Hall from noon to midnight on June 17th.


Checking out: ComSciCon 2015 activities end on the afternoon of Saturday, June 20th and it is expected that most attendees will check out on the evening of the 20th or morning of the 21st.  Latest and final check out time in the dorms is noon on Monday, June 22nd.  Participants can drop their keys and access cards in the key drop slot in the basement of Perkins Hall, room 20, upon their departure. If keys and access cards are not returned, your deposit will not be reimbursed. You must also collect all of your linens (bedding and towels) and place them in their original bag. Please place this bag on the bed of your dorm room before

Internet Access: In-room access to Harvard’s data network will be available to ComSciCon participants. In order to take advantage of this access, participants must bring a computer that meets minimum network requirements (published on the Harvard University IT website), an Ethernet card or device conforming to 10BaseT or 10/100 standards, or a wireless device conforming to the 802.11b/g protocol. Information about accessing the network will be provided to participants at move-in. Participants are expected to adhere to University policies regarding use of the network. These policies can be found online. Conference participants should pay particular attention to the “Intellectual Property and Copyrighted Materials” policies. Violation of these policies will result in the immediate termination of network access for the participants involved.

Linens & Blankets

GSAS Residential Life will provide 1 linen set for each ComSciCon participant upon arrival. A linen set includes one (1) blanket, one (1) pillow, one (1) pillowcase, two (2) sheets, two (2) bath towels and one (1) face cloth.  Soiled linens should be placed in one of the “Soiled Linen” bins or bags provided by GSAS. At the end of the program, all soiled linens should be brought to the linen room. GSAS will arrange for soiled linens to be picked up by the linen rental company

Fans: Fans will be provided in each room because air-conditioning is not available.


Facilities: All floors in Richards Hall have 2 bathrooms per floor. All bathrooms are single sex only. Residents and visitors must use the bathroom designated for members of their sex. The female bathroom doors in all buildings are locked. A combination for these doors will be provided to female residents upon move-in.


Furnishings: All rooms have basic furnishings: a bed, bookcase, desk, desk chair, desk lamp, bureau, closet or wardrobe, and window shades or blinds. Furniture provided by the University cannot be removed from rooms.


Kitchens & Lounges: ComSciCon participants will have access to the kitchens and lounges on the floor in which they are housed. ComSciCon participants are responsible for keeping the equipment in these kitchens and lounges in good condition. ComSciCon participants will be responsible for the replacement or repair of any items due to damage, failure of equipment (beyond normal wear and tear) or theft.

Laundry Rooms & Vending Machines: There are laundry rooms, soda machines and snack machines in the basement of Richards Hall.

Linen Room: Each year a first-floor room in close proximity to a building entrance will be designated as the linen room; for summer 2015, Richards 103 will be the designated linen room.

Kitchens & Lounges: ComSciCon participants will have access to the kitchens and lounges on the floor in which they are housed. ComSciCon participants are responsible for keeping the equipment in these kitchens and lounges in good condition. ComSciCon will be responsible for the replacement or repair of any items due to damage, failure of equipment (beyond normal wear and tear)

Residence Hall Policies: ComSciCon participants are expected to comply with the rules and regulations of the residence halls as outlined in the GSAS Residence Hall Handbook found online. GSAS Residential Life may revoke housing privileges for residents who fail to follow the rules and regulations set forth in the GSAS Residence Hall Handbook or for any other cause the University deems reasonable.

Smoking Policy: Smoking is prohibited in any area of the GSAS residence halls--this includes individual resident rooms and all common areas. Residents who smoke must smoke outside. However, please note that smoking is prohibited within 50 feet of the residence halls. Smoking may not take place within 50 feet of any entrance or window.

Conference Assistants: GSAS Housing Services employs a number of students as Conference Assistants during the summer. The Conference Assistants all live in one of our halls, and are available to help when the Housing Services office is closed. The Conference Assistant on-call can be reached at (617) 721-4394 during the following hours:

Weekday evening hours (Monday- Friday): 5pm-12am
Weekend hours: 9am - 12am

If no Conference Assistant is available, then the University Police (617-495-1212) may be called for assistance.