Event Guidelines


- Accessibility -

Live captioning will be provided on both days of the event. We are happy to provide ASL interpretation and other accommodations as we are able; please email us (rmwest@comscicon.org) in the event of any accessibility challenge(s) so we can find a solution that works for you.


- Virtual Meeting Community Standard of Excellence -

ComSciCon-RMW is committed to providing a professional and inclusive environment for all attendees. We expect our conference to be a respectful, harassment-free environment for all people regardless of race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, and belief. Accordingly, ComSciCon-RMW prohibits intimidating, threatening, or harassing conduct during our conference. This policy applies to speakers, organizers, expert reviewers, and attendees.


- Zoom Guidelines -

Assuming you are comfortable doing so, turn your camera on for the interactive portions of the event! 

You are welcome to provide input, feedback, etc. in the Zoom chat!

Mute yourself when you are not speaking to reduce background noise. 

ComSciCon-RMW organizers reserve the right to mute, disable video, and/or disconnect attendees who choose to encourage or engage in behavior that is contradictory to our community standard of excellence.


- Code of Conduct -

Attendees will:

Treat everyone with respect and consideration.

Communicate openly and thoughtfully with others, and be considerate of the multitude of views and opinions that differ from your own.

Be respectful in discussing and debating ideas.

The following behaviors are grounds for removal from the event:

Harassment and intimidation, including any verbal, written (including via texts or social media), or physical conduct designed to threaten, intimidate, humiliate, or coerce another participant.

Discrimination or other actions based on race, ethnicity, gender, gender identity or expression, sexual orientation, physical ability, nationality, age, socioeconomic status, or belief.

Stalking or unwelcome or surreptitious photography or recording.

Verbal abuse or intimidation of any participant.

Sustained or disrespectful disruption of presentations or events.

Unwelcome sexual attention, including but not limited to sexualized comments or jokes, displaying sexually explicit material, or sexual advances.


- Reporting -

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact us without hesitation at rmwest@comscicon.org. Alternatively, you can fill out this anonymous form.


- Write-a-thon Attendance Requirement -

ComSciCon-RMW Write-a-thon attendees are expected to complete assigned activities as well as be present and timely for the entire program on Sunday, November 14th. Under extenuating circumstances such that you are no longer able to attend this part of the event, please let us know by email (rmwest@comscicon.org).